Ethics Board Reviewer Application Form


  • Be a current or retired teacher/staff/administrator OR a current or recently graduated social science student at a CEGEP in Québec.
  • Submit a completed Application Form with all fields of information completed by the deadline:
    1. Contact information
    2. 100-word statement of intent
    3. Signed agreement to abide by the Code of Conduct
    4. Proof of having obtained the Ethics Certificate of Completion
  • Have some knowledge of social science disciplines and research methods, research ethics and institutional review boards.


  • The applicants must complete the Ethics Certificate of Completion Course on Research Ethics (CORE), an eight-module, self-paced TCPS 2 tutorial.
  • The applicants will be informed by the Lead Research Director whether they are accepted to the Board.
  • Service as a Reviewer is volunteer work, without financial compensation.
  • The applicants must be available to provide some hours of volunteer work, mostly at the end of the semester.
  • The meeting times and frequency will be determined by the Reviewers as a group.

Code of Conduct

Ethics Board Reviewers ensure that finalists’ Research Proposals are thoroughly vetted for compliance with ethical standards. Ethics Board Reviewers agree to:

  • Conduct their reviews in a way that upholds fairness, impartiality and objectivity.
  • Exercise independence in their deliberations and decision-making process.
  • Not override or supersede existing ethical rules.
  • Exercise extra caution in granting permission for novice student researchers to conduct very intrusive forms of research such as fieldwork or experiments.
  • Uphold the requirements outlined in the Contestants’ Code of Conduct

The Contestants agree to:

  1. Conduct their research in a way that honours accuracy and truth and formally recognizes the academic contributions of others. 
  2. Scientific fraud, forgery, fabrication of information and misconduct are not condoned at any level. This involves:
    1. Referring to sources from which they have extracted central ideas, theories, findings, specific arguments, definitions, conclusions, interpretations and scales of measurement, even when not using direct quotations.
    2. Avoiding fabrication of facts and figures, falsification by wrongful author attribution or exaggeration and plagiarism.
    3. Avoiding colloquial, emotional and non-academic expression.
    4. Consistently and correctly using a formatting style that is appropriate to the discipline(s) featured in the proposal.
  3. Obey the general rules regarding the ethical treatment of human subjects, which are embodied in the ethical rules governing researchers and members of your institution’s community.
  4. This mostly involves:
    1. Informed consent, which may include a consent form (attached as an appendix item for the Contest) or, when only verbal consent is viable, a consent script (embodied in the Method Plan).
    2. For subjects under 18 years of age, informed consent from a parent or legal guardian.Recognition of the subjects’ right:
      1. Not to be distressed, humiliated, dishonoured or harmed through their participation
      2. To withdraw from study at any point in time
    3. Requesting permission from the director, board of directors, manager, owner, or other person in charge for access to institutions.
    4. Permission form to request access to and terms of use for personal possessions such as photos, personal diaries or letters.
    5. Refraining from direct contact with children and physically, emotionally or socio-economically vulnerable individuals.

Protect themselves and others from physical, emotional, legal, social or professional harm. 

This mostly involves erring on the side of caution. It is best to exclude a technique if the related liability or potential for harm is unclear.


I, _________________________________ ,

  • Have read and understood the Code of Conduct for Reviewers, and agree to follow the Code to the best of my ability.
  • Confirm that I have completed the Ethics Certificate of Completion “Course on Research Ethics (CORE),” the eight-module, self-paced TCPS 2 Tutorial.

Signature: __________________________________

Date of signature: ______________________________


EBR Applicant’s Name:

College Name:


  •    Student
  •    Teacher
  •    Staff
  •    Administrator


If you are a teacher, are you sponsoring a Contest applicant? 

  •    Yes
  •     No

Email address:

Phone #:


Please also include a STATEMENT OF INTENT (100-word account of reason for applying).